Privacy Policy

This webpage sets out when and how we use your personal information that you or others provide to us.

Who We Are

We are Esportif International (UK) Limited (‘Esportif’, ‘we’, ‘us’, ‘our’), a limited company (registered with number 05294295).

Our registered address is Oriel House, 26 The Quadrant, Richmond upon Thames, England, TW9 1DL.

Esportif is made up of different legal entities, details of which can be found in Appendix 1. If you enter into an agreement with us to provide services to you, we will let you know which company in our group is responsible for your data. You can also contact us to ask who the responsible company is over particular data at any time.

Esportif is the controller and responsible for this website.

We have appointed a data protection ambassador who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact our data protection ambassador (Hannah Bowe) by email at hannah.bowe@esportif.com.

What We Do

Our work concerns the management of world class rugby talent, including players, ex-players and coaches, and the provision of advisory services to professional rugby clubs and national unions. Our primary function is to source and negotiate the terms of playing contracts on behalf of our Clients (defined below).

The services that we provide are handled by our talent representatives, commercial representatives, and intelligence representatives and/or financial/client services representatives as appropriate.

Our intelligence division is dedicated to servicing professional rugby bodies, providing advice around recruitment and retention, organisational structures and industry insights. In order to provide this service, we utilise publicly available information, as well as information collected directly from individuals. By definition, this information is in the public domain but we (by means of this Privacy policy) help raise awareness with Clients, staff and other interested parties that this information is personal and the use of this information by us shall respect the rights of the individual however the data was obtained.

For more information on what we do please click here.

The Esportif Promise

  • We only hold data to provide the services set out under “What We Do?”
  • We never share information of Clients with third parties or transfer their data outside of the EEA, without making sure it is adequately protected and notifying the Client where considered necessary.
  • We will always be open about our intended use of data.
  • When requested by an individual we will disclose all information held on that individual.
  • We will endeavour to adequately protect all data and educate Esportif staff of the importance of keeping data safe and secure.

How do you use my data?

How we use your data depends on the nature of your relationship with us and the services we provide to you:

‘Clients’ = individuals who engage with Esportif to whom we provide our services.

‘Non-clients’ = individuals whose personal data we collect, but who do not directly engage with Esportif.

 1) When you become a Client:

We will use your personal information to provide the services we have agreed to carry out. The details we collect from you when you become a Client include your:

  • Name;
  • Date of birth;
  • Nationality;
  • Height/Weight;
  • Contact details;
  • Address;
  • Next of Kin/family name and contact details;
  • Rugby-related information:  club, position, appearances (and/or caps), tries, points, honours, nationality / eligibility for competition;
  • Identity information: Passport / Visa (where required for servicing);
  • Employment-related information: remuneration (current and previous), employer, remuneration, representative, mandate, off-contract, transfer fees and related (where applicable);
  • Commercial and media activity and contracts (where applicable);
  • Bank details, professional advisor details – accountant, insurance (where applicable);
  • Company information – image rights (where relevant for servicing).

In order to provide our services to you as a Client, we share your personal information with third parties for:

  • Negotiation purposes (e.g. positional benchmarking);
  • Compassionate reasons;
  • Payment processing;
  • Commercial business purposes (e.g. business planning, commercial remuneration);
  • Newsletter distribution (to communication information about our services, including ‘deals’ for Clients and Esportif updates);
  • Market education, planning and strategic insights (e.g. in determining average ‘squad costs’). Data is suitably anonymised to protect individual interests (e.g. salary will be ‘averaged’ across a minimum of three subjects so as to protect identity);
  • Social media – data is not considered to be in a form that is (a) sensitive to an individual, or (b) puts an individual’s identity at risk.

We need to process your personal information in this way to fulfil our obligations under the contract between us.

2) When you are a Non-client but we handle your personal data:

In order to provide our services to Clients and to provide useful industry insights to relevant third parties (such as rugby clubs), we collect some of the following types of data about Non-clients from publicly available sources:

  • Name;
  • DOB;
  • Nationality;
  • Height/Weight;
  • Rugby-related information:  club, position, appearances (and/or caps, tries, points), honours, nationality / eligibility for competition;
  • Employment-related information – estimated remuneration (current and previous), employer, representative, off-contract, transfer fees and related (where applicable).

We share this personal information:

  • For commercial business purposes (e.g. individual and group benchmarking, comparative analysis, trends, recruitment and retention, industry insights) on a group-based and anonymised basis; and
  • For providing our services to Clients.

We have a legitimate interest to collect this data in order to provide our services to Clients and promote the success of the business in providing unique and well-informed intelligence. To the extent this is possible, Esportif anonymises this

Non-client data to minimise any impact on the privacy rights of the Non-client.

Whilst Esportif will take reasonable steps to only use personal information that is accurate and up to date, in light of the nature of any publically available information, we do not verify the accuracy of this information. 

3) When you phone us or visit our website:

When you phone us or contact us by email with general queries, we may also handle your personal information (such as your name, contact details and the other details you provide to us) in order to provide the customer services you have asked us to. This could be when you ask us to provide more information about the services that we provide to Clients or how our Esportif Intelligence division works.We rely on your consent to handle your personal information in this way. If you do not provide us with the personal information we request from you for customer services purposes, we may not be able to fully answer your queries.

If our business is sold

We will transfer your personal information to a third party:

  • if we sell or buy any business or assets, we will provide your personal information to the seller or buyer (but only to the extent necessary, and always in accordance with data protection legislation); or
  • if Esportif or the majority of its assets are acquired by somebody else, in which case the personal information held by Esportif will be transferred to the buyer.

We process your personal information for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal information in this way, the relevant seller or buyer of our business may not be able to provide services to you.

In some circumstances we may also need to share your personal information if we are under a duty to disclose or share it to comply with a legal obligation.

What about technical information and analytics?

Information we collect about you: When you visit our site we will automatically collect the following information:

  • technical information, including the Internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, screen resolution, operating system and platform; and
  • information about your visit, including the full Uniform Resource Locators, clickstream to, through and from our site (including date and time), page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page.

Information we receive from other sources: We are also working closely with third party advertising networks, analytics providers, hosting providers and search information providers from whom we may also receive general aggregated anonymous information about you.

We will combine the information you provide to us with information we collect about you.

Where is my data stored?

All information you provide to us is stored on our secure servers or those of our third party data storage providers within the EEA.

How long do we retain your data?

Where we no longer have a requirement to retain or process your data for the specified purpose(s) that it was collected (including any legal or accounting requirements), we shall stop processing that data and irretrievably delete it or anonymise it.

In some circumstances, however, such as for historical trend purposes and applications for forecasting, we may anonymise or pseudonymise your personal data so that it can no longer be associated with you, in which case we may use this information indefinitely without further notice to you.

To determine the appropriate retention period for the personal information we hold, we consider the amount, nature and sensitivity of the personal information, the risk of harm from unauthorised use or disclosure of your personal information, the reasons why we handle your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.

Your right to object under data protection laws

You have the right to object to us handling your personal information when:

  • we are handling your personal information based on our legitimate interests (as described in the “How do you use my data” section above). If you ask us to stop handling your personal information in this way, we will stop unless we can show you that we have compelling grounds as to why our use of your personal information should continue; or
  • for marketing purposes. If you ask us to stop handling your personal information on this basis, we will stop.

What are my rights under data protection laws?

You have various rights under the data protection laws, which you can exercise by contacting us. The easiest way to do this is by contacting Hannah Bowe email at hannah.bowe@esportif.com.

Right of access

You are entitled receive confirmation as to whether your personal information is being processed by us, as well as various other information relating to our use of your personal information.

You also have the right to access your personal information which we are handling.

Right to rectification

You have the right to require us to rectify any inaccurate personal information we hold about you. You also have the right to have incomplete personal information we hold about you completed, by providing a supplementary statement to us.

Right to restriction

You can restrict our processing of your personal information where:

  • you think we hold inaccurate personal information about you;
  • our handling of your personal information breaks the law, but you do not want us to delete it;
  • we no longer need to process your personal information, but you want us to keep it for legal reasons; or
  • where we are handling your personal information because we have a legitimate interest (as described in the “How We Use Your Data” section above, and are in the process of objecting to this use of your personal information.
  • Where you exercise your right to restrict us from using your personal information, we will then only process your personal information when you agree, except for storage purposes and to handle legal claims.

Right to data portability

You have the right to receive your personal information in a structured, standard machine readable format and to send this to another organisation controlling your personal information.

This right only applies to your personal information we are handling because you consented to us using it or because there is a contract in place between us.

Right to erasure

You have the right to require us to erase your personal information which we are handling in the following circumstances:

  • where we no longer need to use your personal information for the reasons we told you we collected it for;
  • where we needed your consent to use your personal information, you have withdrawn your consent and there is no other lawful way we can continue to use your personal information;
  • when you object to our use of your personal information and we have no compelling reason to carry on handling it;
  • if our handling of your personal information has broken the law; and
  • when we must erase your personal information to comply with a law we are subject to.

Right to complain

You have the right to lodge a complaint with the Information Commissioner’s Office, the supervisory authority for data protection issues in England and Wales.

What about LINKED websites?

Our site may, from time to time, contain links to and from the websites of our partner networks and affiliates.

Our site connects you to different websites. If you follow a link to any of these websites or use our services, please note that you have left our site and these websites have their own privacy policies.

We do not accept any responsibility or liability for these policies or websites. Please check their policies before you submit any personal information to these websites.

When will you change your privacy policy?

Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail or post.
Please check back frequently to see any updates or changes to our privacy policy.

How do I contact you with feedback?

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to Hannah Bowe at hannah.bowe@esportif.com.

This privacy policy was last updated on 12th June 2018.