This webpage sets out when and how we use your personal information that you or others provide to us.
We are Esportif International (UK) Limited (‘Esportif’, ‘we’, ‘us’, ‘our’), a limited company (registered with number 05294295).
Our registered address is Oriel House, 26 The Quadrant, Richmond upon Thames, England, TW9 1DL.
Esportif is made up of different legal entities, details of which can be found in Appendix 1. If you enter into an agreement with us to provide services to you, we will let you know which company in our group is responsible for your data. You can also contact us to ask who the responsible company is over particular data at any time.
Esportif is the controller and responsible for this website.
We have appointed a data protection ambassador who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact our data protection ambassador (Hannah Bowe) by email at email@example.com.
Our work concerns the management of world class rugby talent, including players, ex-players and coaches, and the provision of advisory services to professional rugby clubs and national unions. Our primary function is to source and negotiate the terms of playing contracts on behalf of our Clients (defined below).
The services that we provide are handled by our talent representatives, commercial representatives, and intelligence representatives and/or financial/client services representatives as appropriate.
For more information on what we do please click here.
How we use your data depends on the nature of your relationship with us and the services we provide to you:
‘Clients’ = individuals who engage with Esportif to whom we provide our services.
‘Non-clients’ = individuals whose personal data we collect, but who do not directly engage with Esportif.
We will use your personal information to provide the services we have agreed to carry out. The details we collect from you when you become a Client include your:
In order to provide our services to you as a Client, we share your personal information with third parties for:
We need to process your personal information in this way to fulfil our obligations under the contract between us.
In order to provide our services to Clients and to provide useful industry insights to relevant third parties (such as rugby clubs), we collect some of the following types of data about Non-clients from publicly available sources:
We share this personal information:
We have a legitimate interest to collect this data in order to provide our services to Clients and promote the success of the business in providing unique and well-informed intelligence. To the extent this is possible, Esportif anonymises this
Non-client data to minimise any impact on the privacy rights of the Non-client.
Whilst Esportif will take reasonable steps to only use personal information that is accurate and up to date, in light of the nature of any publically available information, we do not verify the accuracy of this information.
When you phone us or contact us by email with general queries, we may also handle your personal information (such as your name, contact details and the other details you provide to us) in order to provide the customer services you have asked us to. This could be when you ask us to provide more information about the services that we provide to Clients or how our Esportif Intelligence division works.We rely on your consent to handle your personal information in this way. If you do not provide us with the personal information we request from you for customer services purposes, we may not be able to fully answer your queries.
We will transfer your personal information to a third party:
We process your personal information for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal information in this way, the relevant seller or buyer of our business may not be able to provide services to you.
In some circumstances we may also need to share your personal information if we are under a duty to disclose or share it to comply with a legal obligation.
Information we collect about you: When you visit our site we will automatically collect the following information:
Information we receive from other sources: We are also working closely with third party advertising networks, analytics providers, hosting providers and search information providers from whom we may also receive general aggregated anonymous information about you.
We will combine the information you provide to us with information we collect about you.
All information you provide to us is stored on our secure servers or those of our third party data storage providers within the EEA.
Where we no longer have a requirement to retain or process your data for the specified purpose(s) that it was collected (including any legal or accounting requirements), we shall stop processing that data and irretrievably delete it or anonymise it.
In some circumstances, however, such as for historical trend purposes and applications for forecasting, we may anonymise or pseudonymise your personal data so that it can no longer be associated with you, in which case we may use this information indefinitely without further notice to you.
To determine the appropriate retention period for the personal information we hold, we consider the amount, nature and sensitivity of the personal information, the risk of harm from unauthorised use or disclosure of your personal information, the reasons why we handle your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.
You have the right to object to us handling your personal information when:
You have various rights under the data protection laws, which you can exercise by contacting us. The easiest way to do this is by contacting Hannah Bowe email at firstname.lastname@example.org.
You are entitled receive confirmation as to whether your personal information is being processed by us, as well as various other information relating to our use of your personal information.
You also have the right to access your personal information which we are handling.
You have the right to require us to rectify any inaccurate personal information we hold about you. You also have the right to have incomplete personal information we hold about you completed, by providing a supplementary statement to us.
You can restrict our processing of your personal information where:
You have the right to receive your personal information in a structured, standard machine readable format and to send this to another organisation controlling your personal information.
This right only applies to your personal information we are handling because you consented to us using it or because there is a contract in place between us.
You have the right to require us to erase your personal information which we are handling in the following circumstances:
You have the right to lodge a complaint with the Information Commissioner’s Office, the supervisory authority for data protection issues in England and Wales.
Our site may, from time to time, contain links to and from the websites of our partner networks and affiliates.
Our site connects you to different websites. If you follow a link to any of these websites or use our services, please note that you have left our site and these websites have their own privacy policies.
We do not accept any responsibility or liability for these policies or websites. Please check their policies before you submit any personal information to these websites.